Modules › Committee
Committee
Committee office
Everything an incorporated association has to run and keep: meetings, minutes, decisions, records, deadlines and reports – with the desk view for the office holders.
What it does
- Meetings and the AGM: notice dates and quorum worked out from your rules, the agenda, attendance, minutes, and a checklist for the AGM.
- Decisions in writing between meetings, with who agreed and when.
- Committee records: the certificate of incorporation, the rules as lodged, insurance, contracts and signed minutes – opened only by the office holders with two-step sign-in, and every opening logged.
- Deadlines and renewals with reminders 30 and 7 days before: insurance, the annual return, grant acquittals.
- Reporting to Consumer Protection (WA): the annual information statement, changes of details and special resolutions, with what was lodged.
- Letters on your letterhead, contacts the next secretary can find, and a handover when an office changes hands.
Who uses it
Chairperson, secretary, treasurerThe desk view on a computer: what needs attention, then the work in groups.
Committee membersDiscussions, decisions and meetings.
MembersNotices of general meetings, published minutes and the rules.
How it works
- Set up your rules once: notice periods, quorum, offices.
- Plan a meeting; the app tells you when notice must go out and to whom.
- After the meeting, file the minutes – published to members if the meeting was a general meeting.
Good to know
- Written for the Associations Incorporation Act 2015 (WA). Other states on request.
- Records stay with the organisation when office holders change.
- It doesn’t give legal advice – it keeps the dates and the papers in order.