AI secretary

First drafts for the office holders – minutes, agendas, replies, letters, reports, presentations and handouts. A person checks every draft.

What it does

Minutes from a meeting transcript, the agenda from what is open, a rules check before a meeting, the chair’s briefing.
Replies to members and to committee email, letters from a few points and the contact’s details, summaries of long discussions.
Ask the records: “when did we decide …?” with links to the decision.
Presentations and handouts on a subject, from your records, documents and web pages, as PowerPoint, Word or PDF.
The annual report for the AGM, newsletter articles, and easy-read versions and translations.

Chairperson, secretary, treasurerUse the tools and check every draft.

Chairperson or system adminChoose which tools are on.

Choose a tool and what it works from.
Read and correct the draft.
Use it – file it, save it as a letter, download it – or throw it away. Nothing is sent or filed on its own.