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Committee

Money

A simple cash book for the treasurer: income, payments the committee authorises, the bank statement matched, and a year statement for the AGM.

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What it does

  • Cash book of income and expenses with categories.
  • Payments to authorise: two office holders approve before the treasurer pays.
  • Bank import: the statement is read in and matched; a mistake is voided with a reason, never deleted.
  • Quarterly summaries and a year statement to go with the financial report.

Who uses it

TreasurerKeeps the book and imports the bank statement.
Chairperson, secretaryAuthorise payments.
MembersSee the published year statement.

How it works

  1. Enter or import the transactions.
  2. Ask for authorisation of a payment; two office holders approve.
  3. At the end of the year, print the statement for the auditor or reviewer.

Good to know

  • It doesn’t move money – payments are still made from your bank.
  • It is not an accounting package; your accountant can still use their own.